IT Tools for funding management

Streamline your funding strategy and execution with powerful, customized digital support tools

Public Funding
Innovation Consultancy
Digital Innovation
Project Implementation 

How do you manage your public funding efforts across multiple teams, countries and projects? Which steps in your stage-gate grant portfolio management process could be digitalized to boost efficiency, reduce manual workload, and support smarter decision-making? Over years of working with R&D-driven corporates, research institutes, and other organizations, we have seen the challenges of setting up an effective, efficient grant management system. That’s why we developed a powerful suite of customizable IT tools – many powered by AI – to support every stage of the funding process. These are tools we use ourselves, and now offer to our clients.

From grant scanning to project management and financial reporting, our solutions help you manage your funding strategy with confidence and control. Our platform ecosystem brings together everything you need: trend analysis, funding insights, stakeholder mapping, proposal support, budget tracking, and compliance. Our data-driven and AI supported tools allow you to efficiently tap into, structure and use a myriad of internal and external information sources for an optimized grant portfolio management process:

Our tools allow you to:

  • Use Wheesbee© to access real-time innovation intelligence, funding opportunities, and stakeholder mapping—all in one integrated environment.
  • Manage your grant portfolio through the PNO Grant Proposal Management Platform, combining structured project data, AI-supported grant matching, and document organization to support proposal development and submission.
  • Monitor project finances and streamline budget reporting with the PNO Financial Reporting Tool, offering real-time dashboards, forecasting, and grantor-aligned reporting features.
  • Track time spent on funded projects and automatically generate compliant financial reports using the PNO Time Tracking Tool, directly connected to your funding dashboard.
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Our team of IT and funding experts collaborates with you to tailor the right digital tools for your funding process, ensuring maximum effectiveness, alignment, and financial and non-financial value. We guide you through the following five-step approach:

We begin with an in-depth assessment of your current grant-related workflows, stakeholders, IT landscape. This helps us pinpoint gaps and opportunities for improvement, ensuring the right tools are introduced where they add the most value.

Based on the analysis, we identify the best-fit solutions from our IT toolset and tailor them to your organizational setup – ensuring they align with your internal decision-making and grant governance processes.

We will develop custom solutions when existing tools don’t meet your needs. These are tailored to your workflows and objectives, supporting your full grant portfolio – from planning to reporting. We focus on automation and smart integration to reduce admin, increase efficiency and minimize human error.

Once the solution is developed, we proceed to the deployment phase. We ensure seamless integration of the new tools into your existing infrastructure, followed by thorough testing with real use cases to validate performance, usability, and reliability.

Once in use, we gather feedback and continuously optimize the tools to fit your evolving strategy, compliance landscape, and innovation ambition.

What you get: smarter grant management from end to end

With PNO Innovation’s toolset, you get:

  • A streamlined and digitalized public funding workflow
  • Real-time insight into funding opportunities and project status
  • AI-supported matching between internal ideas and external funding
  • End-to-end grant portfolio management—from search to reporting
  • Dashboards and automated reporting tailored to funder requirements

1000+
project workflows managed

200+
organizations using our tools

<4
weeks on average for customization

Our references

Hubs4Circularity

PNO Innovation developed the Hubs4Circularity (H4C) Community Platform, a European initiative aimed at accelerating the transition to industrial and industrial-urban symbiosis and fostering a circular economy across Europe. It serves as a collaborative hub for stakeholders from industry, regions, cities, and research organizations to share knowledge, experiences, tools, and best practices. It provides: 1) a Knowledge Platform that offers access to a wealth of resources, including best practices, guidebooks, project results, technologies for circularity, patents, and educational materials; 2) Community Engagement to facilitate interaction among peers and innovators through discussion forums, working groups, and matchmaking services to tackle circular economy challenges collaboratively; 3) Innovation Support to provide information on webinars, open challenges, workshops, projects, opportunities, and funding to support R&D and innovation projects.

H4C Europe is a European project funded under grant agreement N° 101058416.

PNO Innovation Project Management Platform

To make innovation collaborative projects a success, effective tools for collaborative research and innovation project management are essential. Based on years of experience in managing complex collaborative research and innovation projects, PNO Innovation has developed a project management platform that offers all the tools needed: a shared documents repository, a doodle function, a calendar, room for comments, a mailing list, and more.

Why choose PNO Innovation?

Pan-European footprint Pan-European footprint

Leverage our extensive experience with (multinational) clients through our extensive network across ten European countries.

Unmatched expertise Unmatched expertise

Benefit from a team with deep knowledge of public funding and consistently above-average success rates across sectors.

Proven digital innovation Proven digital innovation

Access a unique suite of digital tools developed in-house to optimize strategic grant portfolio management.

Our service experts

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